Hernando County Sheriff's Office
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Current Openings >> Human Resources Systems Specialist
Human Resources Systems Specialist
Summary
Title:Human Resources Systems Specialist
ID:1257
Department:Administrative Bureau
Salary Range:Starting Salary $ 38,750.00
Description

HERNANDO COUNTY SHERIFF’S OFFICE

AL NIENHUIS, SHERIFF

 

JOB TITLE: HR SYSTEMS SPECIALIST

BUREAU: ADMINISTRATIVE BUREAU

SUPERVISED BY: HUMAN RESOURCES DIRECTOR

 

CHARACTERISTICS OF THE CLASS

 

Under the direction of the Human Resources Director, performs highly responsible technical work of above-average difficulty assisting in the organization, planning, implementation and direction of the Human Resources function in the office. Work includes processing of personnel actions, including hires, promotions, transfers, payroll deductions, and separations and assisting in recruitment, selection and other Human Resources processes. Work is performed under the guidance of the Human Resources Director who reviews work through reports and frequent conferences/interaction.

 

[Note]: These examples are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

 

ESSENTIAL JOB FUNCTIONS

 

A.  Provide proper documentation to Finance team for all Personnel records and Personnel transactions including pay, classification, performance evaluations, promotions, resignations, and terminations to be updated in accordance with agency policy.  Maintains and updates all databases associated with the Human Resources function to include FOB keyless door entry, state agency databases and others.
B.  Administer Performance Management Plus (PMP) evaluation program implementing new positions with tasks, policies, and proficiencies and applying data to all personnel. Updates all positions for promotions, transfers, and changes as needed. Assists and instructs other personnel in the operation of the program when needed.
C.  Creates and updates all new job descriptions for the Sheriff’s Office in accordance with agency policy and accreditation.
D.  Assists in administering of testing for civilian employees when required.
E.  Maintain all Human Resources reports with promptness, completeness and accuracy at the direction of the Human Resources Director.
F.  Prepares, processes new hire orientation, and explains all paperwork to include benefits for new employees sworn and non-sworn.
G.  Processes mandated state forms for new employees in accordance with CJSTC, FDLE, Florida Retirement System (FRS), and agency policy. 
H.  Assists in the administration of, and explanation of, employee benefits programs; assists in the resolution of related problems; advises of changes in coverage(s) and issues. Assists in the administration of the workers’ compensation program.
I.  Maintains, organizes, and supplies the Human Resources Director with all forms necessary to run the Human Resources office in an efficient manner and in accordance with agency policy, CJSTC, FDLE and FRS.
J.  Coordinate the Sheriff’s monthly Swearing in ceremony in partnership with the HR Assistant.
K.  Assist in the administration of the Family and Medical Leave Act.

 

QUALIFICATIONS

 

  1. Training and Experience

 

High School Diploma, GED or equivalent certificate of competency.

Associate’s Degree or prior Human Resources experience preferred.

 

  1. Knowledge, Abilities and Skills

 

  1. Skill in the use of modern office equipment, such as the telephone, calculator, copier, computer, word processor and printer.
  2. Knowledge of business English, mathematics, spelling and punctuation.
  3. Knowledge of modern office practices, procedures and policies; knowledge of Human Resources Rules.
  4. Knowledge of structure and function of the Sheriff’s Office.
  5. Ability to understand general concepts and follow complex oral and written instructions accordingly.
  6. Ability to prepare and present clear and concise written reports.
  7. Ability to establish and maintain effective working relationships with other employees and the public.
  8. Ability to maintain confidentiality of records.
  9. Ability to work independently without constant supervision.
  10. Advanced Knowledge of Microsoft Office programs, such as Excel, Word and Outlook.

 

ESSENTIAL PHYSICAL SKILLS

 

  • Typing speed of 35 correct words per minute
  • Ability to enter data at a prescribed rate of speed
  • Ability to sit at a desk and view a display screen for extended periods of time
  • Ability to access file cabinets for filings and retrieval of data
  • Ability to carry moderate weight (i.e., boxes, shredded reports, file stacks, etc.)
This opening is closed and is no longer accepting applications

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