Title: | Records Clerk |
---|---|
ID: | 1340 |
Department: | Administrative Bureau |
Salary Range: | Starting Salary $31,200.00 |
HERNANDO COUNTY SHERIFF’S OFFICE
AL NIENHUIS, SHERIFF
JOB TITLE: RECORDS CLERK
BUREAU: ADMINISTRATIVE
SUPERVISED BY: RECORDS MANAGER
CHARACTERISTICS OF THE CLASS
Under the general supervision, performs varied, complex clerical work. Requires the ability to use sound independent judgment in the application of moderately involved work methods. Employees must possess a fairly thorough working knowledge of the policies and procedures of the office.
[NOTE]: These examples are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
ESSENTIAL JOB FUNCTIONS
- Maintains records, files, reports and other written and statistical data pertinent to the assignment; makes adjusting entries based upon said records and information
- Performs clerical duties such as typing, filing, answering the phone, etc. with above average skill
- Determines conformity with agency regulations and procedures for such items as statistical records, case reports, etc.
- Provides information to other bureaus, divisions, sections and the public regarding rules and regulations and procedures applicable to the section
- Complies with court order for seals and expungements, as well as public records requests received
- Responds to requests from the public, on demand, at the lobby window
- Perform necessary redactions using Adobe Software through interpretation of public records laws as applicable to police reports, for release to the public
QUALIFICATIONS
- Training and Experience
High School Diploma, GED or equivalent supplemented by two years of responsible clerical experience.
- Knowledge, Abilities and Skills
- Knowledge of general to complex practices and procedures, confidentiality laws, Florida public record laws in accordance with state statutes.
- Ability to work quickly and accurately without constant supervision
- Knowledge of business English, spelling and arithmetic
- Ability to operate standard office equipment such as typewriter, copy machine and computer terminal
- Ability to type a minimum of 35 words per minute
- Ability to scan pertinent documents to case reports for agency access
- Ability to locate and retrieve archived cases to assist with investigations and public requests
- Knowledge of the Track-It work order system, and ability to use it for various public records requests that require in house assistance from other departments
- Acquire Florida Notary public for the purpose of certifying various documents and incoming requests
- Possess advanced knowledge of Excel, to perform various queries for statistical information that is posted interoffice for law enforcement personnel.
- Knowledge of the Records Management System (ACISS) and Computer Aided Dispatch (CAD) systems and the ability to input and retrieve information
- Ability to input and retrieve information from interoffice programs such as TRACS, DAVID and E-Agent
Essential Physical Skills
Ability to communicate orally
Ability to access, input, and retrieve information from a computer.
Ability to sit or stand for long periods of time
Ability to walk unassisted
Acceptable eyesight (with or without correction)
Acceptable hearing (with or without hearing aid)
Ability to carry moderate weight (i.e., boxes, shredded reports, file stacks, etc.)
Equal opportunity employer