HERNANDO COUNTY SHERIFF’S OFFICE

AL NIENHUIS, SHERIFF

JOB TITLE: Accounting Specialist - Judicial  
BUREAU: Administrative Services  
SUPERVISED BY: Accounting Manager 
PAY GRADE: 14N             CREATED: 10/01/22 
FLSA: Non-Exempt           REVISED:

CHARACTERISTICS OF THE CLASS:

Under the general supervision of the Accounting Manager, the Accounting Specialist – Judicial, is responsible for coordinating and handling financial activities related to the Inmate Welfare Fund and Inmate Revenue Fund. Provides accurate and timely accounting of the special revenue funds for the detention center. Reviews purchasing transactions to ensure proper coding. Maintains safeguards for proper accounting of the finance portions of the facility’s maintenance and improvement plan.

[NOTE]: These examples are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

ESSENTIAL JOB FUNCTIONS:

• Responsible for financial activities of the detention center to include but not limited to all inmate accounts.
• Assist with the year-end reconciliation process. Prepare and/or assist in the preparation of various year-end reports.
• Assist external, internal and other agency auditors in their reviews/audits of the detention special revenue funds when necessary.
• Responsible for the accounting of cash receipts for the detention center. Make bank deposits and maintain documentation with proper account coding.
• Assist in managing the finance portions of the facility’s maintenance and improvement plan.
• Assist in tracking detention-related available funding; inform responsible parties of any deficiencies noted and create budget amendments when needed.
• Assist with detention-related purchase requests including assistance with securing quotes.
• Responsible for maintaining, managing and reconciling Keefe commissary activity up to and including preparation of reports.
• Recommend and implement procedures to improve the efficiency, accuracy and timeliness of commissary-related activity.
• Responsible for addressing inmate issues including requests for daily subsistence or medical fee related issues or commissary charges.
• Responsible for issuing paper checks for inmates transferred out.
• Responsible for tracking booking fees, subsistence fees and medical fees returned to the county.
• Responsible for reporting inmate population data to the Social Security Administration for potential fee issues/refunds.
• Recommend and implement procedures to improve the efficiency, accuracy and timeliness of all detention-related financial activities, including payroll back-up functions.
• Attend Inmate Welfare Fund Committee meetings.
• Assist with the tracking and managing of detention-related assets.
• Serve as back-up for detention payroll.

QUALIFICATIONS

Training and Experience

High School Diploma, GED or equivalent required, supplemented by three (3) years of accounting work experience is preferred. Accounts receivables, payables and governmental budget process experience is preferred.

Knowledge, Skills and Abilities

1. Ability to communicate effectively through both oral and written forms.
2. Ability to work individually and self-sufficiently, as well as collaborating with other areas of the agency in order to meet deadlines and to work effectively with all necessary personnel.
3. Knowledge of governmental accounting practices and procedures. Knowledge of agency and County policies and procedures.
4. Must be proficient with personal computers, word processing, spreadsheet software, Internet research, and use of a 10-key calculator. Advanced knowledge of Excel, Word and governmental financial software (Munis preferred).

Essential Physical Skills:

1. Ability to communicate using speaking, hearing and vision skills.
2. Ability to sit or stand for long periods of time.
3. Ability to access, input, and retrieve information from a computer.
4. Acceptable eyesight (with or without correction).
5. Acceptable hearing (with or without hearing aid).

Equal Opportunity Employer